You’ve put in the time and effort to get Asana set up for your business. Now what? You might be wondering how to work better as a team using Asana.
Every team runs into roadblocks that cause them to work less efficiently. These roadblocks can be as simple as just not knowing where the other team members are with their tasks. To keep your team efficient and your business running smoothly, we’ve compiled these 3 simple tricks to help your business work better as a team using Asana.
Trick #1 – How to use Projects in Asana
If a group of tasks are all dependent on one another, if the final product of all of the tasks is meant to come together into one finished deliverable, or if everyone on the team needs to be aware of the progress of a set of tasks; these tasks should be a project. Let’s look at what this can accomplish:
Work can be prioritized based on desired results/outcomes.
If the whole project and all of the tasks are mapped out at the very beginning, deadlines can be set for the entire project. This allows everything to flow smoothly towards the final goal.
Lower priority tasks can be delayed or delegated.
When you’re building out the timeline for the project, you’re obviously going to assign the higher priority work to the people who can get it accomplished most effectively. This leaves the lower priority work to be delayed until the initial tasks are completed or to be delegated to other people who can handle the tasks. Either route works well, it just depends on how close your deadlines are.
Each person’s strengths can be better utilized.
This ties really well with the first two things listed. When all of the tasks are laid out in a project, it is easier to assign each task to the person with the best skills to handle the work. If employee A is fabulous at email marketing and only okay at social media posts and employee B is the best at social media posts then the tasks should be assigned to best suit their strengths.
Trick #2 – Capturing tasks in Asana
This may seem straightforward: all tasks should be captured in Asana.
But what about that 30 second task for your social media manager? It would take longer to enter it in Asana than it would to just shoot them a quick email from your phone.
The task still needs to be captured, otherwise, how can you track it? This dilemma can be solved by emailing your tasks straight into Asana. Simply send the email to your social media manager as you regularly would and cc your asana email address to capture the task effectively. Or utilize the free Asana extension for Gmail!
Working this way helps keep you organized, helps the team to manage their time more effectively, and makes the entire project run more smoothly.
Trick #3 – Meetings, Efficiency, and Asana… oh my!
We all know that meetings can be a huge time suck when they are not done effectively. That’s a whole separate topic but Asana can work wonders in ensuring that your meetings run more smoothly and waste less time.
The team at Asana itself uses the approach that each project should have its own separate meeting. They go into the project, double check that all of the relevant project tasks are there, and then use the project itself in Asana as the meeting agenda.
Nothing gets missed and everyone has the opportunity to discuss any successes or roadblocks that they are facing with the tasks. Try using this trick in your next meeting..
Their team also respects the fact that too many meetings can disrupt the workday and reduce performance. They have a set day of the work week where they don’t have any meetings at all and just allow their team a whole day of uninterrupted work. Is this something that could work for your team too?
It can seem like a daunting process to get your team up to speed and working within Asana. You may feel overwhelmed at times but these 3 simple tricks will definitely help to make your team more efficient. And if you need help getting setup, our team is here to help.